OCS - Open Conference Systems

What is its Purpose

Open Conference Systems (OCS) is an open-source web-publishing software for the management of scientific conferences, created thanks to funding form the Canadian Government by a consortium named Public Knowledge Project.

Archimede Informatica provides hosting services, installation, training for editors and customization of functionalities. Archimede Informatica is also able to develop the integration between OCS and other computer systems, such as management systems, Microsoft Office and Open Office.

OCS is a complete system for the management of all aspects of a scientific conference, from the publication of a dedicated website with the possibility of choosing and customizing the graphic aspects, over the management workflow of articles, up to the management of enrolments with online payment.

OCS is suitable for universities and research institutes that use internal staff for the organization and management of scientific conferences, but it is also the ideal solution for companies that organise the logistics and the location of conferences, to manage communication and enrolments and add it to their package of offers.

Main Features of OCS

OCS provides the functionality of managing all aspects of a scientific conference.

The management of articles includes the online submission, the management of the reviewing process and the publishing in PDF of articles according to the standards of the Open Access Initiative.

The enrolment management allows to collect online both applications to become authors and registrations to attend a congress. Online it is also possible to collect the payment of the registration fee. Users of the website can also be created directly by the operators of the website and these can be sent various communications (call for papers, deadlines for submissions, approval or rejection notifications, etc.) using predefined and customizable message templates.

Particular attention has been paid to the content management of the information about the congress, such as the location, the list of sessions, the event programmes, the scientific committee, the instructions on the template for drafting articles. All this information can be entered through simple editing tools and is published on the website without the intervention of specialized editors.